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University of Illinois at Urbana-Champaign in Urbana, Illinois
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Date Posted 06/23/2020
Admin-Academic Advising
Employment Type Fulltime
Application Deadline Open until filled

ACADEMIC ADVISOR - Undeclared or Pre-Engineering


Campus Center for Advising and Academic Services

University of Illinois at Urbana-Champaign

The University of Illinois at Urbana-Champaign is now accepting applications to hire one or more individuals for the position of Academic Advisor in the Division of General Studies (DGS). The primary responsibility of this position is to provide developmental academic advising services for undeclared or pre-engineering undergraduate students as they explore their own personal and professional interests and the curricular and co-curricular opportunities available at the University of Illinois.

DGS is the academic home for approximately 3,000 first and second-year students who are undeclared or pre-engineering at the University of Illinois. Close to 200 students are admitted each year into the DGS Enrichment Experience Program, which is designed to provide undeclared students from underrepresented backgrounds who show academic potential with focused academic advising, transition, mentoring, and referral services. Approximately 33% of students in DGS are from historically underrepresented backgrounds.

Approximately 500 students are in the DGS Pre-Engineering Program (PREP) which is designed to provide an opportunity for highly qualified students who were not admitted directly to the College of Engineering. Students in PREP will reside in DGS while they complete the prescribed PREP curriculum and prepare for possible Intercollegiate Transfer (ICT) to the College of Engineering.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO

This is a 100%, full-time, benefits-eligible Academic Professional position reporting to the Associate or Senior Assistant Director of the Division of General Studies. Successful candidates will be selected to provide academic advising services for students who are either undeclared/exploring or pre-engineering and will join a staff of close to 20 student academic affairs professionals. Academic Professionals at UIUC are responsible for a minimum of 40 hours per week generally 8 am to 5 pm. Salary is commensurate with experience.


Provide developmental academic advising services and support the educational and career development of undergraduate students who are undeclared or pre-engineering enrolled in the Division of General Studies.

  • Engage in purposeful discussion with students to learn about course performance and interests, assess qualifications for entry into specific courses or majors, and gauge student adjustment to the University.

  • Assist students in understanding the structure and requirements of campus degree and pre-professional programs.

  • Apply judicious interpretations of Illinois program requirements on the basis of individual circumstances and within the framework of policy guidelines established by the campus.

  • Provide advice and counsel regarding viable alternatives in academic, personal, and career options.

  • Participate in the 6-8 week New Student Registration program in June and July for the advisement and registration of new DGS freshmen and transfer students entering the University of Illinois.

  • Provide support for students during Express Advising (drop-in advising) at designated times throughout the academic year.

  • Provide support and resources for students on academic probation.

  • Create a welcoming environment that is inclusive of students from diverse backgrounds.

  • Respond to queries from students, faculty, staff, and parents/families as appropriate (within the parameters of FERPA).

  • Provide referrals for campus and academic resources for additional support.

  • Responsible for thorough record-keeping of all student contacts.

  • Teach one or more sections of GS 101, a First-Year experience course coordinated by DGS.

  • Become proficient regarding Illinois academic and support-related resources. Serve as a liaison with department and college colleagues on academic advising issues to ensure accuracy of information.

  • Participate in activities that facilitate the mission and goals of the Division of General Studies such as involvement with DGS committees, workgroups, staff development, and on-going training.

  • Other relevant duties as assigned; minimal evening and weekend work required.


  • Education: Master's degree in higher education, student affairs, college student personnel, counseling, education, or closely related field;

  • Ability to collaborate and work with students, staff, faculty, and parents from a variety of diverse backgrounds;

  • Understanding of the needs of a diverse student population, including students from underrepresented backgrounds and international students;

  • Exceptional interpersonal, oral, and written communication skills;

  • Exceptional time management skills and ability to manage multiple priorities;

  • Evidence of exceptional ability to focus on details and specific information;

  • Outstanding presentation and/or teaching experience;

  • Experience working effectively both independently and in collaborative groups;

  • Demonstrated ability to respond to concerns, motivations, and learning patterns of undergraduate students.


  • One year of full-time professional experience or two years of related graduate-level experience working with college students in academic advising, counseling, career development, student affairs, or teaching;

  • Understanding of college student development theory, academic advising theory, and the college environment;

  • Experience understanding of the needs, concerns, and strengths of undeclared and exploring students at the college level;

  • Demonstrated experience working with diverse populations and ability to articulate the value of diversity and inclusivity;

  • Experience working with students interested in STEM, and specifically Engineering, fields (specifically for pre-engineering advisor);

  • Understanding of the academic policies, procedures, and systems at the University of Illinois;

  • Involvement in professional organizations such as the National Academic Advising Association (NACADA).


To ensure full consideration application materials must be received by May 12, 2020. Start date is as soon as possible after the close of the search. All candidates must create a candidate profile at https://jobs.illinois.edu and upload one file that contains the following:

  • Cover letter

  • Vitae or resume

  • Contact information for three references

  • Personal statement of advising philosophy

All requested information must be submitted no later than the close date for your application to be considered. For further information regarding application procedures, contact Jennifer Steiling at 217-300-2734.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility .

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